Total 13 admin assistant job vacancies in Malaysia

Responsibilities:

• To organize proper filing system for departments.
• Assist in general office tasks such as filing, photocopying, and data entry.
• Maintain a clean and organized office environment.
• To handle basic general administrative duties.
• To handle all incoming calls – take proper massages and transfer calls to appropriate individuals/ departments.
• Sort and deliver incoming mail and send outgoing mail.
• Schedule appointments and receive customers or visitors.
• To attend to all walk-in guests/ visitors professionally and in helpful manner, at the same time ensuring all inquiries or requests are attended promptly and appropriately
• Perform other related or ad hoc duties as required.

Requirements:

• Final year student or recent graduate preferred.
• Enthusiastic about collaborating with different departments within the company.
• Strong verbal and written communication skills required.
• Proficient in Microsoft Office.
• Ability to multitask.
• Demonstrates ability to handle pressure effectively.

Perks & Benefits

• Employee equity
• Nearby public transport
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

HR INTERN - RM1400

HR (PART-TIME) : RM 2000 - RM2500

Job Overview:

• Research & Verification: Conduct research and verify information for hiring through phone and email.
• Documentation: Keep records of all information received.
• Liaison: Communicate with candidates and other contacts to gather more details.
• Reporting: Prepare research reports for review and report any issues promptly.
• Progress Tracking: Maintain daily task logs and meet deadlines.

Key Skills & Requirements:

• Education: SPM, STPM, Diploma, or Degree.
• Languages: Strong English (spoken and written). Additional languages like Cantonese, Mandarin, Tagalog, Thai, or Indonesian are a plus.
• Communication: Great verbal and written communication skills.
• Research Skills: Strong internet research skills and the ability to find information quickly.
• Problem Solving: Creative and analytical approach to tasks.
• Attention to Detail: Thorough, detail-oriented, and able to meet deadlines efficiently.

Perks & Benefits:

• Medical Claims: Health coverage.
• Leave: Annual, medical, hospitalization, and birthday leave.
• Yearly Increment: Based on performance.
• Nearby public transport and bus at LRT Kelana Jaya

Job Title: Admin Executive

Company: Best Rising Trading Sdn Bhd

Job Description:

We are looking for a detail-oriented and efficient Admin Executive to join the team at Best Rising Trading Sdn Bhd, the distributor of Joyday ice cream in Malaysia. The Admin Executive will play a crucial role in supporting daily administrative operations and ensuring smooth workflow within

the office.

Key Responsibilities:

1. Office Administration:

• Provide administrative support to the management and sales team.

• Organize and maintain office files, records, and documentation.

• Handle incoming and outgoing correspondence, emails, and phone calls.

2. Inventory and Order Management:

• Assist with inventory tracking and stock management.

• Process orders and coordinate with suppliers and customers to ensure timely delivery of products.

3. Data Entry and Reporting:

• Maintain and update databases with accurate information.

• Prepare and generate reports for management, including sales and inventory data.

4. Customer Support:

• Assist customers with inquiries, orders, and product information.

• Address any administrative issues or concerns promptly and professionally.

5. Scheduling and Coordination:

• Coordinate meetings, appointments, and events as needed.

• Support the planning and organization of company events or promotions.

6. Finance Assistance:

• Assist with basic accounting tasks, including invoice preparation and payment tracking.

• Prepare and maintain financial records as required.

7. Ad-Hoc Administrative Tasks:

• Assist with any other administrative duties as assigned by the management.

Job Requirements:

• Proven experience in administrative roles or office management.

• Strong organizational skills and attention to detail.

• Good communication skills (both written and verbal).

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Ability to multitask and prioritize tasks effectively.

• Strong problem-solving skills and ability to work independently.

• Basic knowledge of accounting or finance is a plus.

Apply now to be a part of our dynamic team at Best Rising Trading Sdn Bhd

Contact Number: +60 10-288 1266 (Ms. Lily)

Email: lilyw8291@gmail.com

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Handle daily administrative tasks, including data entry, document management, and filing.

• Prepare and process invoices, purchase orders, and other office-related documentation.

• Coordinate meetings, appointments, and schedules for the team.

• Maintain office supplies inventory and reorder as necessary.

• Liaise with vendors, suppliers, and service providers for office operations.

• Support HR functions such as record-keeping and onboarding processes.

• Ensure the smooth operation of the office by addressing any administrative challenges.

• Prepare regular reports and maintain accurate records.

Requirements:

• Diploma or degree in Business Administration or a related field.

• At least 1 year of experience in administrative or clerical roles.

• Strong organizational and multitasking skills.

• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).

• Good verbal and written communication skills.

• Attention to detail and a proactive attitude.

Perks & Benefits

• Employee equity
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Tugasan harian :

• Menyediakan invois dan nota penghantaran (Invoice & Delivery Order).
• Menyediakan pesanan pembelian (Purchase Order).
• Menyemak dan menguruskan system perolehan atas talian (cth : ePerolehan / Tender Selangor/Senego/ lain-lain).
• Menyediakan sebutharga/ dokumen tender/ dokumen sokongan bagi membantu kelancaran proses penyertaan sebut harga dan tender.
• Menjawab panggilan masuk/ email yang berkaitan.
• Mengurus dan merekodkan pendaftaran doket kerja, fail sebut harga, fail tender dan fail pengurusan.

Tugasan Bahagian Pentadbiran :

• Menguruskan urusan surat menyurat rasmi dan tidak rasmi syarikat.
• Menguruskan fail, merekod dan mengemaskini sistem fail syarikat.
• Menguruskan segala aspek pengurusan dan pentadbiran syarikat.
• Menguruskan pembaharuan lessen/ permit yang berkaitan syarikat.
• Menguruskan pembaharuan insurans / roadtax kenderaan syarikat.

Bahagian Pengurusan Sumber Manusia :

• Mengemaskini rekod-rekod cuti dan kehadiran pekerja.
• Menguruskan permit kerja/ passport/ fomema pekerja asing.
• Mengurus dan menambah baik hal-hal berkaitan pembangunan sumber manusia.

Faedah 

• Pengangkutan awam yang berdekatan
• Kod pakaian kasual
• Cuti Tahunan
• Cuti Umum

Waktu bekerja :

• Isnin - Jumaat
• 9:00 pagi - 6:00 petang

Key Responsibilities:

• Assist in the preparation of financial statements, reports, and summaries.
• Responsible with accounts payable and accounts receivable processing.
• Maintain and update financial records, ensuring accuracy and compliance with accounting standards.
• Responsible to General Office Administrative
• Assist with payroll processing and employee benefit administration.
• Manage the filing and organization of financial documents, records, and reports.
• Assist prepare tax-related documents and audits.
• Monitor and verify accounting transactions and general ledger entries.
• Preparing in budgeting and forecasting activities.
• Communicate with banks, clients, and internal departments to resolve financial discrepancies.
• Perform any other accounting-related tasks as required by the senior accounting team.

Qualifications:

• A degree in Accounting, Finance, or a related field (or in progress).
• Previous experience in an accounting or administrative role is preferred.
• Strong understanding of accounting principles and financial regulations.
• Proficiency in accounting software (e.g., QuickBooks, Xero, Microsoft Excel) and office applications.
• Strong attention to detail and organizational skills.
• Good communication and interpersonal skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Problem-solving skills and ability to work independently or as part of a team.

Preferred Skills:

• Experience with payroll systems or tax preparation.

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities
• Medical Insurance Plus Saving

日常任務：

• 準備發票和交貨單（發票和交貨單）。
• 準備採購訂單（Purchase Order）。
• 檢查和管理線上採購系統（例如：電子採購/雪蘭莪招標/Senego/其他）。
• 準備報價單/投標文件/支援文件，以幫助順利進行報價和投標參與過程。
• 接聽來電/相關電子郵件。
• 管理和記錄工作記錄登記、報價文件、招標文件和管理文件。

行政科的任務：

• 管理公司的官方和非官方信件。
• 管理檔案，記錄並更新公司檔案系統。
• 管理公司管理和行政的各個方面。
• 管理與公司相關的許可證/許可證更新。
• 管理公司車輛的保險/路稅更新。

人力資源管理部：

• 更新員工休假和出勤記錄。
• 管理外籍勞工的工作許可證/護照/fomemas。
• 管理和改進與人力資源發展相關的事務。

好處 

• 附近有大眾運輸
• 休閒著裝要求
• 年假
• 國定假日

工作時間：

• 週一至週五
• 上午 9:00 至下午 6:00

Job Overview:

According to the development strategy of the company, complete the tasks assigned by the superior, provide more Suggestions to the director for the construction, decoration and renovation of the new factory, so as to complete the task more smoothly, create a comfortable working environment and harmonious working atmosphere for the employees, and indirectly improve product quality and production efficiency; Communicate and coordinate the work of the department with other owners to achieve the department's goals

Job Description:

• Review and Plan: Help design and review automation equipment, ensuring it meets safety, efficiency, and quality standards.
• Install and Test: Assist in setting up and testing new equipment, identifying improvements, and ensuring it works correctly.
• Improve Processes: Suggest and implement enhancements during equipment installation and testing.
• Create Documentation: Prepare reports, update operating procedures, and maintain equipment records.
• Manage Equipment: Oversee equipment labeling and ensure proper maintenance and safety standards are followed.
• Support Transfers: Help with the setup and transfer of newly imported equipment.

Perks & Benefits

• 5 Day working hours
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

職位概述：

根據公司的發展策略，完成上級交辦的任務，為廠長對新廠區的建設、裝修、改造提供更多的建議，從而更順利地完成任務，營造一個舒適的工作環境和為員工營造和諧的工作氛圍，間接提高產品品質及生產效率；與其他業主溝通和協調部門的工作，以實現部門的目標

職位描述：

• 審查和規劃：幫助設計和審查自動化設備，確保其符合安全、效率和品質標準。
• 安裝和測試：協助設定和測試新設備、確定改進並確保其正常運作。
• 改進流程：在設備安裝和測試期間提出並實施改進措施。
• 建立文件：準備報告、更新操作程序並維護設備記錄。
• 管理設備：監督設備標籤並確保遵循適當的維護和安全標準。
• 支持轉移：幫助新進口設備的設置和轉移。

津貼和福利

• 5天工作時間
• 醫療保險
• 事假
• 開放文化
• 個人發展機會

Job Responsibilities:

• Support internal recruitment process.
• Handle Immigration and compliance matters.
• Assists in HRDF matters.
• Coordinate the scheduling and others which related to training programs and workshops

Perks & Benefits

• Employee equity
• Personal leave
• Open culture

工作職責：

• 支援內部招募流程。
• 處理移民和合規事務。
• 協助處理 HRDF 事務。
• 協調與培訓計劃和研討會相關的日程安排和其他事宜

津貼和福利

• 員工股權
• 事假
• 開放文化

Job Brief:

Responsible for organizing and managing audits according to audit plans, overseeing the process of audits, managing auditors to ensure that the audit work is performed according to the required standard and deadlines.

Job Responsibilities:

• Manage engagements by defining the audit strategy and execute it in compliance with the Firm’s policies and procedures.
• Provide supervision and instruction to audit staff to ensure that audit procedures are performed and documented in accordance with the firm's audit methodology, regulatory requirements using applicable IT systems and tools.
• Identify the significant accounting and auditing issues and escalate issues, as appropriate.
• Provide leadership to promote the audit function in the organization
• Demonstrate knowledge of prevailing accounting standards, accounting disclosure requirements, and applying these to allocated work.

Job Requirements:

• Recognised university degree and / or relevant professional qualification in Accounting, Finance or equivalent
• Preferably a member of a professional accountancy body
• Minimum 4 years of experience
• Strong technical ability, excellent interpersonal skills and formidable leadership qualities
• Strong drive to excel professionally, and to guide and motivate others
• Strong analytical and problem-solving skill
• Good communication, interpersonal and report writing skill
• Proficient in written and spoken English

Job Brief:

This role is to support all stages of the transfer pricing engagements including but not limited to transfer pricing reviews, benchmarking and price setting for inter-company transactions.

Job Responsibilities:

• Responsible in managing and leading transfer pricing project work and on-going client relationships.
• Supervising multiple transfer pricing engagements and contributing to the delivery of quality tax planning services for diverse clients.
• Demonstrate an understanding of complex transfer pricing concepts and effectively apply economic/ financial knowledge to resolve client challenges.
• Working closely with clients to understand their expectations and requirements, helping client to manage their transfer pricing risk as well as provide timely and responsive services/ work products to the clients.
• Providing a fully integrated approach to transfer pricing by preparing quality documentations and assisting in defending transfer pricing in audit situations.
• Identify and pursue transfer pricing opportunities with the aim to get new engagements.
• Liaise with officers from the Inland Revenue Board, Ministry of Finance and other government agencies in connection with client engagements.

Job Requirements:

• Possess at least a Bachelor’s degree and/or anu professional qualification in Accounting / Finance / Economics / Taxation or other similar disciplines.
• Knowledge of managing functional analyses interviews to identify and assess client's inter-company transactions and able to perform planning.
• Leadership and people management skills, respecting and appreciating all people and encouraging different viewpoints.
• Able to work both independently and as part of a team, and able to work under pressure
• Strong analytical and problem-solving skills
• Advanced written and verbal communication skills in both English and Bahasa Malaysia.